Registration

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Registrar

Carmen Baca
Phone: (303) 765-3127
Fax: (303) 777-0164
Contact Me By Email

Registration Policies

All matters pertaining to registration are coordinated by the registrar. Students are responsible for ascertaining that all appropriate paperwork has been completed. The date the registrar receives the form(s) is the date action is taken.

Classification Of Students

• Degree Students - enrolled students taking courses for credit toward a degree.
• Special Students - As a Special Student you are an enrolled student taking courses for academic credit or audit credit but not working toward a degree. If you subsequently enroll in an Iliff degree program, no more than 14 quarter credit hours of academic credit earned as a Special Student may be applied toward an Iliff master’s degree and no more than 16 quarter credit hours of academic credit toward a Ph.D. degree. (Apply through the Admissions Office).
• Cross-Registrants - enrolled students taking courses at Iliff who are degree students in affiliated schools (e.g., Denver Seminary, or D.U.).
• Auditors - (see Special Students above).

Course Load

A minimum course load for a full time student is eight quarter credits per quarter. A minimum course load for a part-time student is four quarter credits. Registration for more than 14 credits per quarter requires advisor approval and additional tuition charges.

Registration

Dates for registration are listed in the calendar of the School. Registration is conducted by the registrar and the business office located on the first floor of Iliff Hall. Registration is usually held over a two-day period. A late registration fee of $100 will be charged to any student who registers after the first week of classes.

Changes In Course Registration

To drop or add a course or make other changes in registration, Drop/Add forms, obtained from the registrar, must be completed by the student and approved by the advisor and instructor(s). The fee for dropping or adding courses after the first week of classes is $25.00 per change. All course changes (drops, adds, credits to audits) are processed through the registrar by using the appropriate forms. Changes must be approved by the advisor and instructor(s) and are effective on the date the form is received by the registrar. Students are responsible for obtaining the appropriate approvals and submitting changes for processing.

Courses may be added only within the first week of the quarter. Courses may be dropped within the first six weeks of the quarter without grade penalty, provided the student has made satisfactory progress. No notation will appear on students' permanent academic records for courses dropped during the first two weeks of a quarter. Courses dropped from the beginning of the third week through the end of the sixth week will be assigned a WP (withdrawn passing) or WF (withdrawn failing) grade by the instructor. A grade of WF will enter into the grade point average as 0.00. Courses dropped after the sixth week of the quarter automatically will be assigned a grade of WF. Policy for withdrawal from summer courses is different and is listed in the Summer School Catalog.

Occasionally, students find themselves in unusual circumstances concerning changes in registration because of an accident or emergency. These students should report to the registrar as soon as possible. Students who plan to drop from a full-time load (minimum of eight quarter credits) to a less than full-time load should consult the Financial Aid Office, as this change will affect student financial aid and federal student loans.

If students do not officially drop courses in which they are enrolled but not attending, they are considered to be registered in those courses and will receive a failing grade.

Auditing Courses

Class attendance is required in courses that are audited to qualify the student for a transcript record of the course. The instructor will inform the registrar if the student attended with sufficient regularity to qualify for a transcript record of the course.

Independent Study

To arrange for independent study, a student must have the approval of his/her advisor and prospective instructor(s), both of whom will evaluate the student’s academic and extra–curricular work to determine if independent study is feasible.

Procedure:

1. Prior to registration, secure approval of the advisor and the proposed instructor.
2. Submit to the instructor the plan for study, including topic, proposed methodology, and bibliography.
3. At the beginning of the study, arrange with the instructor the requirements and form(s) of evaluation.
4. Meet with the instructor at least five times during the quarter to submit progress reports and confer about next steps, problems, questions, etc.

Registration for an Independent Study must include the instructor’s initials and the course number, i.e., subject area prefix and the level of study (2999, 3999). Independent study is available with most full–time faculty and generally not with adjunct faculty. Normally, independent study is not permitted as a substitute for a regular class offering.

One independent study may be granted no more than four quarter credits. No more than four quarter credits of independent study may be taken in any quarter, and no more than eight quarter credits from September through August.

Cross-Registration at Affiliate Institutions

Courses taken for credit at the University of Denver and Denver Seminary are subject to these general principles: Courses must be at the graduate level, must be related to the degree program at Iliff, and must meet specific requirements of Iliff’s relationship with the institution. In approved situations and within limits, Iliff degree students may take courses at the University of Denver and Denver Seminary (cross-registration) by paying tuition through Iliff. Cross-registration is not in effect during the summer. All courses taken at affiliate institutions during the summer must be transferred to Iliff. Courses offered through cross-registration are not available for audit.

Cross-Registration at the University of Denver

By following the procedures outlined below, full-time (8 quarter credits or more) Iliff masters degree students may cross-register for up to five credits of graduate courses per quarter at D.U. without additional cost. Courses taken through the cross-registration procedure are limited to those that will be accepted toward a student’s degree program at Iliff. When enrolling in D.U. courses at and above the 3000 level, students must follow these procedures:

Note: Students enrolled in the cooperative degree program with D.U.'s Graduate School of Social Work must follow the procedures listed in that section of the Student Handbook.

1. secure the approval of the advisor;
2. register for the course at Iliff, completing 2 Iliff registration cards;
3. secure a limited enrollment card if registering for a course through the School of Social Work or Professional Psychology;
4. secure an Independent Study Card if registering for an Independent Study.

In certain unusual cases, students may take 2000-level courses, although this practice is discouraged. Students must follow the procedures below:

1. consult with the advisor regarding student’s previous academic record to determine if the course would be a repetition of work already completed;
2. arrange with the D.U. instructor to do additional work to qualify the course for graduate study; and
3. before registering for the course, submit to the dean a petition to take the course for graduate credit.

Cross-Registration at Denver Seminary

Students who are enrolled for 8 quarter credits at Iliff may take one course at Denver Seminary without additional cost. When enrolling for courses at Denver Seminary, students must:

1. secure an inter-school registration form from the registrar;
2. secure the approval of the Iliff advisor or dean on the inter-school registration form and return the form to the registrar; and
3. register for the course at Iliff.

Disability Accommodation

The Iliff School of Theology will provide accommodations for qualified students with disabilities. To request an accommodation, contact the Director of Admissions and Student Services, David Worley, at your earliest convenience. The Academic Services office is located in Skaggs, Room S119. Contact David at 303-765-3107 by email.